Regulation

INTRO

Swimtheisland is a sporting event of open water swim, divided into three distinct stages: Swimtheisland Sardinia San Teodoro, Swimtheisland Lake Garda Sirmione and Swimtheisland Golfo dell'Isola Spotorno.
The race distances may vary between the different stages of the circuit. Some distances are considered competitive, others non-competitive.
Participation at any distance and in any event among those envisaged presupposes the possession of a valid medical certificate on the basis of what is stated below in these Regulations.

By signing the registration form, you declare that you are in possession of a regular medical certificate, as described in this regulation and it also declares:

To have read the regulation and to accept it in full.

I have read the Terms and Conditions.

To have the regulatory requirements.

To know the characteristics of the event and to be in adequate psychophysical conditions for participation.

To want to adapt to the regulations, to the indications of the Race Direction and the organization staff.

To allow the use of their data by those involved in the organization of the event in compliance with the GDPR Reg. 2016/679 / EU.

To allow the use of photographs, filmed images, recordings resulting from one's participation in the event for any legitimate purpose, including advertising.

RACES AND PROGRAM

To view the races and the program, consult the appropriate sections of the website:

Races and distances

Timetables and program

The program and the races could undergo variations. All participants are invited to check the actual times on the race website a few days before the event. The official program is the one published on the event website

PARTICIPATION REQUIREMENTS

COMPETITIVE DISTANCES
Short Swim 1800m
Classic Swim 3200m
Combined Swim 1800m + 3200m

Italian registered athletes:
They must be in possession of a regular valid Italian LICENSE for the competitive activity, among those indicated below: FIN, FITRI, ACSI SWIM or one of the following bodies recognized by CONI with a SWIM section: CSAIN, FINP, CSEN, ENDAS, MSP ITALY, ASI, CSI, US ACLI, AICS.
All members must also present a B1 COMPETITIVE MEDICAL CERTIFICATE for SWIMMING or TRIATHLON (or sports similar to swimming).
NB: license and medical certificate can be uploaded online at the time of registration, or they can be uploaded at a later time by logging into ENDU.net and entering your private area.

NB: The medical certificate can be uploaded online at the time of registration, or it can be uploaded at a later time by logging into ENDU.net and entering your private area.

NB: the model of medical certificate for foreigners can be uploaded online at the time of registration, or it can be uploaded at a later time by logging in to ENDU and entering your private area.

NON-COMPETITIVE DISTANCES
Kids 100-200-400m
Family Team 800m
MWM Relay 800m
Sunset Swim 1500m

Italian registered athletes:
They must be in possession of a regular valid ITALIAN LICENSE for competitive activity, among those indicated below: FIN, FITRI, ACSI SWIMMING or one of the following bodies recognized by CONI with a SWIM section: CSAIN, FINP, CSEN, ENDAS, MSP ITALY, ASI, CSI, US ACLI, AICS.
All FIN/FITRI licensed participants must also present an ITALIAN B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports similar to swimming). For the other types of licensed participants, Italian competitive certificates among the following types are accepted: competitive B1 for any sport, non-competitive, for sports with a high cardiovascular commitment. Medical certificates are not admitted for recreational motor activities (ex good health).
NB: card and medical certificate can be uploaded online at the time of registration, or they can be uploaded at a later time by logging into ENDU.net and entering your private area.

Italian non-registered athletes:
During registration, they must request the annual ACSI membership by choosing the appropriate membership fee for "non-licensed" (the cost of the membership is €3.00 and is already included in the membership fee).
They must also present a valid ITALIAN MEDICAL CERTIFICATE among the following types: competitive B1 for any sport, non-competitive, for sports with a high cardiovascular commitment. Medical certificates are not admitted for recreational motor activities (ex good health).
The ACSI card is valid for one year. Upon successful enrollment (which will be carried out by the organization) it will be possible to view your card by downloading the ACSI app for free on your smartphone, entering your tax code and the verification code that will be sent via text message.
NB: The medical certificate can be uploaded online at the time of registration, or it can be uploaded at a later time by logging into ENDU and entering your private area.

Foreign athletes or athletes residing abroad:
FOREIGN participants must register as "non-licensed".
They must also present the appropriate MODEL OF MEDICAL CERTIFICATE provided by the organization and DOWNLOADABLE HERE.
NB: the model of medical certificate for foreigners can be uploaded online at the time of registration, or it can be uploaded at a later time by logging in to ENDU.net and entering your private area.

In all cases listed above, the certificate presented must be valid on the day of the event (not expired!).
Athletes who do not show up with a valid certificate will not be allowed to participate in the competitions on the day of the event!

REGISTRATION COST AND PAYMENT METHODS

100 / 200 / 400 m | KID’sTHEISLAND

Non-competitive event. Max number of participants: 150

15 €: registration fee per person, within May 31st (for all KIDS distances)

20 €: registration fee per person, from June 1st to June 18th (for all KIDS distances)

+ € 3.00 cost of the annual ACSI membership card only for NON-LICENSED athletes
The buoy is not included, it is not necessary for this distance.
Registrations close at 12:00 am on June 19th 2024.
(Children from 6 to 12 years: 100m 6/7 years; 200m 8/9 years; 400m 10/11/12 years)

800 m | FAMILY / TEAM EVENT

Non-competitive team event over a distance of 800 m

20 €: registration fee per person, within March 31st

25 €: registration fee per person, from April 1st to May 31st

30 €: registration fee per person, from June 1st to June 18th

+ € 3.00 cost of the annual ACSI membership card only for NON-LICENSED athletes
The buoy is not included, it is not necessary for this distance.
Registrations close at 12:00 am on June 19th 2024.
Minors admitted from 10 years onwards (there must be at least one adult in the team)

800 m | MWM RELAY

Non-competitive relay event over a distance of 800 m: MEN - WOMEN - MEN

20 €: registration fee per person, within March 31st

25 €: registration fee per person, from April 1st to May 31st

30 €: registration fee per person, from June 1st to June 18th

+ € 3.00 cost of the annual ACSI membership card only for NON-LICENSED athletes
The buoy is not included, it is not necessary for this distance.
Registrations close at 12:00 am on June 19th 2024.
Minors admitted from 10 years onwards (there must be at least one adult in the team)

1800 m | SHORT SWIM

Competitive event.

35 €: for registrations by March 22th (buoy included)

40 €: for registrations from March 23th to March 31st (buoy included)

46 €: for registrations from April 1st to May 31st (buoy included)

52 €: for registrations from June 1st to June 18th (buoy included)

+ € 3.00 cost of the annual ACSI membership card only for NON-LICENSED athletes

Registrations close at 12:00 am on June 19th 2024.
MINORS: underage participants who intend to run 1.800 m distances (from 10 years onwards) must ben Italian licensed athletes and present the appropriate written authorization signed by the parent.
DOWNLOAD HERE the authorization and send it to info@trioevents.it

1800 m + 3200 m | COMBINED SWIM (SATURDAY 1.800 m + SUNDAY 3.200 m)

Competitive event.

70 €: for registrations before March 22th (buoy included)

75 €: for registrations from March 23th to March 31st (buoy included)

81 €: for registrations from April 1st to May 31st (buoy included)

87 €: for registrations from June 1st to June 18th (buoy included)

+ € 3.00 cost of the annual ACSI membership only for NON-MEMBERS
Registrations close at 12:00 am on June 19th 2024.
MINORS: minors who intend to run the distance 1.800 + 3.200 m (from 14 years onwards) must ben Italian licensed athletes and present the appropriate written authorization signed by the parent.
DOWNLOAD HERE the authorization and send it to info@trioevents.it

1100 m | SUNSET SWIM

Non-competitive swim at sunset (maximum number of participants: 200)

22 €: registration fee per person, within May 31st (buoy included)

26 €: registration fee per person, from June 1st to June 18th (buoy included)

+3,00 € di costo del tesseramento annuale ACSI solo per i NON TESSERATI

Registrations close at 12:00 am on June 19th 2024.
Minors admitted from 10 years onwards

3500 m | CLASSIC SWIM

Competitive event.

40 €: for registrations within March 22th (buoy included)

45 €: for registrations from March 23th to March 31st (buoy included)

51 €: for registrations from April 1st to May 31st (buoy included)

57 €: for registrations from June 1st to June 18th (buoy included)

+ € 3.00 cost of the annual ACSI membership card only for NON-LICENSED athletes
Registrations close at 12:00 am on June 19th 2024.
MINORS: underage participants who intend to run the 3.500 m distance (from 14 years onwards) must ben Italian licensed athletes and present the appropriate written authorization signed by the parent.
DOWNLOAD HERE the authorization and send it to info@trioevents.it

Registration includes:

Official SWIMTHEISLAND gadget

Silicone cap

Safety buoy with lace and race number (only for competitive distances)

Refreshment bag

MYSDAM chip

Bag deposit sticker

Assistance at sea

Medical assistance

Registration for the Sunset Swim includes:

Silicone cap

Safety buoy with lace

Post-race refreshment (happy hour)

The PAYMENT METHODS accepted are those foreseen by the ENDU.net registration management system
Please note that registration must be paid by 2 working days, under penalty of exclusion of the same.
The possibility of paying by bank transfer is eliminated starting from 7 days before the closing date for registrations and it will only be possible to pay by credit card for reasons related to the technical timing of payment accreditation.
Finally, it should be remembered that, if a registration is not paid within the established deadlines and in the meantime the next registration fee is triggered, the member is required to pay the next, therefore higher, registration fee in force at the time of the actual payment. .
Presence in the starting list is not guaranteed for those who have not made payments within the established deadlines and who make payments by bank transfer with closed registrations.

GROUP REGISTRATIONS

All group registrations (for groups of at least 5 members) take place like individual registrations via the ENDU.net system.
Here you can select the "group" registration method. This function will allow groups of at least 5 participants to benefit from fixed commission costs of €5.00 for the entire group and the possibility of paying by bank transfer.

REGISTRATIONS CLOSURE

ALL RACES: June 19th, 2024 or upon reaching sold out

MINORS

Minors can participate in the Swimtheisland competitions under the following conditions:

Distances on 800m: children from 10 years of age (born in 2014) can participate. Children can participate in these races as ITALIAN LICENSED ATHLETES inserting a valid license or as NON-LICENSED ATHLETES. In both cases it is necessary to present a valid medical certificate when registering, which can be: competitive for any sport, non-competitive, for activities with a high cardiovascular commitment. Activities for ludic-motor activities (ex good health) are not accepted.

KID’s– 100/200/400m: children from the age of 6 to 12 can participate (born from 2018 to 2012). Children can participate as ITALIAN LICENSED ATHLETES inserting a valid license or as NON-LICENSED ATHLETES. In both cases it is necessary to present a valid medical certificate when registering, which can be: competitive for any sport, non-competitive, for activities with a high cardiovascular commitment. Activities for ludic-motor activities (ex good health) are not accepted.

Short Swim – 1800m: children from 10 years of age (born in 2014) can participate. Children can participate only if they are ITALIAN LICENSED ATHLETES. It is also necessary to present the ITALIAN B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports assimilated to them, not other sports!).
Non-licensed minors are not accepted for the Short distance.
Licensed minors can participate only by presenting written authorization from a parent (see below**).

Classic Swim – 3200m: children from 14 years of age (born from 2010) can participate. Children can participate only if they are ITALIAN LICENSED ATHLETES by inserting a valid card. It is also necessary to present the ITALIAN B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports assimilated to them, not other sports!)
Non-licensed minors are not accepted for the Classic distance.
Licensed minors can participate only by presenting written authorization from a parent (see below**).

Combined Swim – 1800m + 3200m: children from 14 years of age (born from 2010) can participate. Children can participate only if they are ITALIAN LICENSED ATHLETES by inserting a valid card. It is also necessary to present the B1 COMPETITIVE MEDICAL CERTIFICATE for SWIM or TRIATHLON (or sports assimilated to them, not other sports!)
Non-licensed minors are not accepted for the Combined race.
Licensed minors can participate only by presenting written authorization from a parent (see below**).

**MINORS: minors Italian licensed participants who intend to run the distances 1.800 m and 3.200 m (within the limits of the age ranges allowed by the regulation) must present the appropriate written authorization signed by the parent.
DOWNLOAD HERE the authorization and send it to info@trioevents.it

FOREIGN MINORS: FOREIGN MINORS can ONLY participate in the KIDS, 800m and Sunset distances and must register as “non-licensed athletes" and present the appropriate MEDICAL CERTIFICATE MODEL provided by the organization and DOWNLOADABLE HERE.
NB: the model of medical certificate for foreigners can be uploaded online at the time of registration, or it can be uploaded at a later time by logging in to ENDU and entering your private area.

Furthermore, foreigners are also required to present the appropriate written authorization signed by the parent. DOWNLOAD HERE the authorization and send it to info@trioevents.it

NON PARTICIPATION

In case of non-participation, the registration fee will not be refunded. It is possible to transfer your registration to another race of the Swimtheisland circuit or to the next edition within and no later than May 24th, 2024. In this way, the sum paid for registration will be kept valid for another race or for the next edition, with a charge of € 10.00 for secretarial expenses. You can make the transfer by contacting the organization at the email address info@trioevents.it

The registration moved to the following year is not automatic, each participant must register independently, using the coupon.

The registration moved to the following year is not transferable to third parties.

The registration moved to the following year is not further transferable in the following years.

SUBSTITUTIONS AND DISTANCE CHANGES

It is possible to make substitutions of athletes registered for the race at a cost of € 10.00 no later than June 19th 2024 at 10:00 am for all distances.
After this deadline, no substitutions or any request for changes to the starting list will be accepted.
To request the replacement, the member must contact the organization at the email address info@trioevents.it indicating the data of the new member (name, surname, license, birth date, email, t-shirt size, time on 1.000m, emergency contact).
It is also possible to change the race distance for a person already registered for the event.
In this case it will be necessary to integrate the payment of the difference if you intend to be moved a longer distance, while if you intend to be registered at a shorter distance, the difference will not be refunded. In these cases, therefore, no office costs are applied to avoid further burdens.
In the event that a substitution is requested and the substitute also changes the race distance with respect to the original registration, the cost of €10.00 will be applied + any supplementary fees if the distance is greater. If the distance is less, the difference will not be refunded.

ATHLETES CONTROL AND STARTING AREA ENTRANCE

The punching consists of the visual control to which every swimmer who accesses the starting grids will be subjected. The staff will check that each swimmer is equipped with the MANDATORY equipment for the start of the race. The chip in the pre-departure phase will also be detected by the appropriate mats.
This IS VALID for ALL PROGRAM RACE DISTANCES.
Each swimmer must MANDATORY wear the following equipment (provided at the time of check-in at the Race Office):

CAP (of the color relating to the competition)

CHIP for ankle time detection

SAFETY BUOY (only for the distances in which it is foreseen). Safety system for all swimmers. **

BUOY STICKER (to be applied on the safety buoy for the distances in which it is foreseen)

** The Inflatable BUOY is a safety measure that is provided at open water swimming competitions. It is distributed at the Race Office at the time of check-in together with the appropriate strap to be able to tie it to the waist.
ATTENTION: if an athlete is already in possession of the Swimtheisland buoy (for example because he has entered several distances in the same event or because he has kept the buoy from other previous editions) he can decide to waive the collection of the buoy found in the race pack. The race pack buoy can be delivered intact and unused to the Swimtheisland Shop, adjacent to the race office, in exchange for a €5.00 discount that can be spent on all the products in the Shop!
In this way, the reduction of plastic consumption will be encouraged for the sake of the environment!
We remind everyone that it is always mandatory to have a Swimtheisland buoy to participate (no other buoys are allowed!)
The RACE CHIP must be RETURNED upon ARRIVAL. Staff will be in charge of collecting such equipment from each swimmer after the finish line. In the event that a participant does not return the requested equipment, or has damaged it, he will be stopped and will be required to reimburse the material provided.
Those who do not wear the aforementioned equipment will not be able to take part in the start of the race.

RACE PACK DISTRIBUTION

The Race Office for the collection of race packages is located Located at the school near Abbazia S. Salvatore and will be open at the following times:
For timetables and details, consult the appropriate dedicated section on the website: “Timetables and Program”
NB: the program may be subject to change. It is advisable to check the site before the event to check for any changes.

CHECKS AND TIMING

The timing will be carried out by an Official Timer SDAM with technology based on the use of "chips".
Each participant will be provided with a daily chip, which must be returned at the end of the race. In case of non-return, € 15.00 will be charged.

Information and conditions on the use of chips are published on the SDAM website at www.mysdam.it/info-chip.do
NB: failure or incorrect use of the chip will result in non-inclusion in the ranking and non-attribution of the time spent.

SWIMMERS RESPONSIBILITY

The swimmer (or his / her parent / tutor) assumes full responsibility for their participation. The organizers cannot be held responsible for theft, breakages or accidents before, during and after the event, both in the village area and in the parking areas.
The organization is not responsible for accidents during the race caused by other participants or resulting from the marine weather conditions and the conformation of the coast (surface rocks ...). The organization guarantees that all the equipment is made and installed in accordance with the law and that the safety measures have been correctly adopted.
The organization assumes no responsibility for infringements of current national and regional aquatic or coastal regulations by participants or their companions.
The organization, its sponsors and collaborators do not assume any responsibility for the actions taken by swimmers or their companions that may lead to claims / legal actions by third parties.
The use of the WETSUIT is free and OPTIONAL (Mandatory only if the water temperature will be below 16 °).
Participants who make "course cuts" and do not pass outside the official buoys of this area will be disqualified. (The number will be picked up by the control and security officers).

AWARDS

ACKNOWLEDGE for the NON-COMPETITIVE DISTANCES:

For non competitive distances, no ranking will be published but only a list of times in alphabetical order. Participation acknowledge for participation will be distributed.

KID’STHEISLAND (for each distance 100/200/400 m))

ALL KIDS will RECEIVE a participation medal.

FAMILY/TEAM EVENT (ranking derived from the time of the last member of the TEAM who will cross the finish line)

1° TEAM

2° TEAM

3° TEAM

MWM RELAY

1° RELAY

2° RELAY

3° RELAY

AWARDED for the COMPETITIVE RACES:

SHORT SWIM / CLASSIC SWIM / COMBINED SWIM

1° ABSOLUTE MALE (Money prize + trophy)*

2° ABSOLUTE MALE (Medal)

3° ABSOLUTE MALE (Medal)

4° ABSOLUTE MALE (Medal)

5° ABSOLUTE MALE (Medal)

1° ABSOLUTE FEMALE (Money prize + trophy)*

2° ABSOLUTE FEMALE (Medal)

3° ABSOLUTE FEMALE (Medal)

4° ABSOLUTE FEMALE (Medal)

5° ABSOLUTE FEMALE (Medal)

* 1st man and 1st woman absolute SHORT SWIM: € 100.00
1st man and 1st woman absolute CLASSIC SWIM: € 200.00
1st man and 1st woman absolute COMBINED SWIM: € 400.00

+ AWARDS for Categories (first THREE men and women for each category will be awarded with trophy or medal, except for the Super Combined Swim):

J1 = <20 years
J2 = 21-29 years
M1 = 30-40 years
M2 = 41-55 years
S = over 56 years

RACE CANCELLATION AND EMERGENCY SITUATION

If the organizers deem it necessary to suspend or cancel the event while the swimmers are in the water, the following procedure will be applied:

Security personnel will use whistles to attract the attention of all swimmers.

Swimmers must stop and follow directions from the staff safety.

This procedure may include partial or total evacuation to the ground.

All swimmers must, at the point of arrival, refer to the operator for roll call.

In the event of adverse weather conditions the race will take place in any case, unless the weather conditions worsen to the point of compromising the safety of the participants.
In case of cancellation before the start of the event or during the event itself, due to provisions of the competent authorities for certified natural causes and / or causes not dependent on the organizer's strict liability, no refund is provided.
In case of postponement to another date due to adverse weather conditions, the registration fee will not be refunded.
In case of cancellation by the organization due to ministerial provisions aimed at dealing with the COVID-19 Pandemic at least 20 days before the date of the event, the fee will be fully refunded or maintained for another Swimtheisland event in the current year. or in the following year.
In the event of cancellation after this deadline, the organization reserves the right to grant a gift voucher or a discount voucher as a percentage of the amount paid, to be used on other Swimtheisland events in the current year or the following year.

HEALTH CARE

The use of ambulances with doctors and nurses, permanent First Aid station in the finish area, professional water rescue service and with specialized personnel is foreseen.
Fixed and mobile points of Radio Aid.

INSURANCE

The event is insured by the RC policy stipulated with Reale Mutua Assicurazioni. There is no accident insurance to cover participants for fortuitous accidents relating to the type of event and not attributable to the negligence of the organizer.
It is advisable for athletes to take out a personal accident insurance policy independently.

START PROTOCOL

Participants are required to be in the starting grid area of each race 30 minutes before the official starting time. The route and other relevant information will be available on the official website of the race, sent to participants through newsletters and provided during the pre-race briefing in Italian and English.
Swimmers will be asked to enter the starting area 5 minutes before the start of the race, notice will be given at 3, 2, and then 1 minute before the official start.
All the starts of the races (1.800 m, 3.500 m) will be divided into starting heats, with a 3/5 minute difference from each other. Alternatively, in the event that the sanitation regulations aimed at dealing with the Sars-CoV 19 pandemic deem it necessary, departures can be carried out in ROLLING START mode with single departures or in small staggered groups.

RULES

The athletes and the managers of the clubs to which they belong, by sending the application for registration to SWIMTHEISLAND 2024, declare that they know and accept these regulations.

Personal data processing:
Participation in the Event involves the processing of participants' personal data for the purposes and in the manner described in the Organiser's Privacy Policy.
The data controller is the Organiser.
By registering for the Event, participants confirm that they have read the Organiser's Privacy Policy carefully.

Video-photo footage:
The modalities of conducting the Event foresee the shooting of videos and photos in order to document the event; among the services connected to the registration for the Event, the Organiser also offers all participants the possibility to purchase the photos and videos of the Event in which their image is present.
The video-photographic recordings will affect all the participants equally and will be published and made available on on TriO Events websites and social networks, on other advertising and information material and on the ENDU platform to allow viewing, purchasing (if provided) and sharing by participants and subjects thereby authorised.
The participant acknowledges and accepts that, in order to register and participate in the Event it is necessary to authorise the recording and use of one's own image in the manner and for the purposes indicated in this Regulation, as well as in the Disclaimer and in the Privacy Policy, in consideration of the public nature of the Event, of the object of the services of dissemination and commercialisation of the video-photo shooting of the Event as well as the impossibility to selectively limit the video-photographic recordings.

INFO

The organization reserves the right to modify the regulations and the program at any time, in order to ensure a better organization of the race. Any changes to services, places and times will be appropriately communicated to registered athletes by e-mail and will be published on the official website of the race and on social channels.